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Processing of (personal) data by the entity in charge of the online application process

General Information
 
We provide you with this privacy policy, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process.    

Responsible party  
The responsible party within the meaning of data protection law is: 

finanzen.net zero GmbH 
Gartenstraße 67 
76135 Karlsruhe 
Tel.: 0721 / 161766-0 
E-Mail: contact@finanzen.net 
Candidate communication: jobs@finanzen.net 
Mannheim Local Court, HRB 710118 
In accordance with Art. 37 GDPR, we have appointed a data protection officer whom you can contact at any time if you have any questions or concerns regarding data protection. 
Email: datenschutzbeauftragter@finanzen-zero.net 

Personal data in the context of the application process  

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number, and date of birth, but also data about your specific career history, etc., which can be assigned to a specific person with reasonable effort. Information that is not directly or indirectly related to your real identity is not considered personal data.   

Basis and purposes for processing personal data in job applications and during the application process 
  1. If you apply to us electronically, i.e. by email or via our web form, we collect and process your personal data for the purpose of handling the application process and implementing pre-contractual measures. By submitting an application on our recruiting page, you are expressing your interest in working for us. In this context, you provide us with personal data, which we use and store exclusively for the purpose of your job search/application.
  2. We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.  The legal basis for the processing of your personal data in this application process is primarily Article 6(1)(b) GDPR and Section 26 BDSG. According to this, the processing of data that is necessary in connection with the decision to establish an employment relationship is permissible. If the data is required for legal purposes after the application process has been completed, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular for the purpose of safeguarding legitimate interests pursuant to Art. 6 (1) (f) GDPR. Our interest then lies in asserting or defending claims.
  3. Applicants' data will be deleted after 6 months in the event of rejection. 
  4. If you have consented to the further storage of your personal data, we will transfer your data to our applicant pool. The data will be deletedafter two years.
  5. If you are offered a position as part of the application process, the data will be transferred from the applicant data system to our personnel information system. 
  6. Your applicant data will be reviewed by the human resources department after we receive your application. Suitable applications will then be forwarded internally to the department managers responsible for the respective open position. The next steps will then be coordinated. Within the company, only those persons who need your data for the proper execution of our application process have access to it. 
  7. If you use our applicant tool, we use a specialized software provider for the application process. This provider acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called data processing agreement with this provider, which ensures that data processing is carried out in a permissible manner.

Transfer of data to third parties – Personio application tool 
  
The data transmitted as part of your application is transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers human resources management and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our processor in accordance with Art. 28 GDPR. The basis for processing is a contract for order processing between us as the responsible body and Personio. 

  1. We use the service provider Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany, for applicant management. 
  2. If you use our online application process, the associated personal data (e.g., contact and communication data, application documents, notes made during interviews, etc.) will be collected and processed to the extent necessary to decide whether to establish an employment relationship. The legal basis for this is Art. 6 (1) (b) GDPR. Your personal data will only be passed on within our company to persons involved in processing your application. If your application is successful, the data you submit will be stored in our data processing systems on the basis of Article 6 (1) (b) GDPR for the purpose of implementing the employment relationship.Otherwise, the data will be deleted by us 6 months after your application.
  3. If a cookie is required for data processing, it will be set in accordance with Section 25 (1) TDDDG, i.e. after you have given your consent. You can revoke your consent at any time with effect for the future. To do so, simply select the “Cookie settings” link and make the appropriate settings. 
  4. Further data protection information on the service provider Personio SE & Co. KG can be found at https://www.personio.de/datenschutzerklae.

Rights of data subjects  
 
If we, as the responsible body, process personal data, you, as the data subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, in particular, the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 III GDPR.  
To assert your rights as a data subject with regard to the data processed in this online application process, please contact our data protection officer (see section 2).   
Final terms  

We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes to the application process or similar. The new privacy policy will then apply when you visit this recruitment page again or submit a new application.  
In addition to this privacy policy, you can view our general privacy policy at https://www.finanzen.net/zero/datenschutz/  

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.